Administrative Assistant Student – Energy (Summer 2024) - ( 2400023P )

Description

Join a team that does more than generate and deliver electricity through its work; join a team that powers growth and advances communities. Seeing beyond the project at hand, you’ll work with us to advance the industry and build your career. We operate with the strength of a $3B company and have the agility of a specialized power group, and work on some of the most challenging and cutting edge projects around the world. Whether helping to define microgrids, pushing the boundaries on clean energy or grid modernization, you’ll find yourself working with leaders in transmission & distribution, thermal generation, and renewable energy in one of the world’s top 10 design firms, broadening your skills and developing your career.

Your Opportunity

We are currently seeking a student Administrative Assistant for our Fredericton, NB office for the summer. This is an in-office position and we are looking for a highly motivated individual with the skills to support our fast-paced team.

Your Key Responsibilities

The duties of administrative support include, but are not limited to the following:

• Perform clerical functions such as typing, filing, scanning, photocopying, courier, and printing.

• Formatting, proof reading and preparation of all types of documents including but not limited to reports, proposal, specifications, presentations, contracts, drawings, spreadsheets, tenders etc. to company standards as assigned.

• Electronic calendar management including scheduling meetings, boardroom bookings, arranging catering and making lunch reservations as required.

• Assist with entering/updating proposal pursuits and project profiles into the company-wide database.

• Electronic file management and records management.

• Add/update resumes and project profiles in the company-wide database.

• Assist with PowerPoint presentations, proposal assembly, online research.

• Other duties may be assigned as necessary.

Qualifications

Your Capabilities and Credentials

• Proficient level of skills/experience using Microsoft Word, Excel, PowerPoint and, Outlook, MS Teams, and Adobe skills with managing PDFs.

• Proofreading and editing skills an asset.

• Ability to prioritize duties and work under pressure and tight deadlines.

• Excellent written and verbal communication skills – articulate and diplomatic manner.

• Demonstrate initiative and a proactive approach to daily tasks.

• Great interpersonal skills and ability to work independently as well as part of an effective team.

• Methodical, accurate and consistent attention to detail.

• Good organizational skills.

• Ability to manage sensitive and sometimes confidential information.

• Self-motivated and able to take responsibility.

• Punctual and reliable.

• Flexible attitude.

• Ability to build good relationships at all levels, internally and externally.

• Willing to undergo security clearance to work on confidential projects.

Education and Experience

• Currently enrolled in a post-secondary business program; a focus on marketing and communications courses are an asset.

This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.

Stantec is a place where the best and brightest come to build on each other’s talents, do exciting work, and make an impact on the world around us. Join us and redefine your personal best.

Benefits Summary: Regular full-time and part-time employees will have access to health, dental, and vision plans, a well-being program, health care spending account, wellness spending accounts, group registered retirement savings plan, employee stock purchase program, group tax-free savings account, life and accidental death & dismemberment (AD&D) insurance, short-term/long-term disability plans, emergency travel benefits, tuition reimbursement, professional membership fee coverage, and paid time off.

Temporary/casual employees will have access to group registered retirement savings plan, employee stock purchase program, and group tax-free savings account.

The benefits information listed above may not apply to union positions because benefits for such positions are governed by applicable collective bargaining agreements.

Primary Location : Canada-New Brunswick-Fredericton

Organization : BC-1335 Energy-CA Atlantic

Employee Status : Temporary

Job Level : Entry Level

Travel : No

Schedule : Full-time

Job Posting : May 14, 2024, 11:16:29 AM

Req ID: 2400023P

Stantec provides equal employment opportunities to all qualified employees and applicants for future and current employment and prohibit discrimination on the grounds of race, color, religion, sex, national origin, age, marital status, genetic information, disability, protected veteran status, sexual orientation, gender identity or gender expression. We prohibit discrimination in decisions concerning recruitment, hiring, referral, promotion, compensation, fringe benefits, job training, terminations or any other condition of employment. Stantec is in compliance with local, state and federal laws and regulations and ensures equitable opportunities in all aspects of employment. EEO including Disability/Protected Veterans